Purchase Requests & Reimbursements

Each department may have specific requirements for purchasing. Please review the tab for your department at the bottom of this page. 

The university has delegated all colleges and their departments the ability to expedite the purchasing of equipment, supplies, and other services that are less than $9,999.99 in value.  Purchase requests that are equal to or greater than $9,999.99 may require processing through the Department of Procurement Services.  Remember to allow extra processing time for all purchases over $9,999.99.

A purchase request is required for all purchases made for the college or its departments. Examples include: printing, catering, professional memberships, and office supplies.

Making a Purchase

Faculty and/or staff needing to make a purchase should submit a purchase request to their supervisor for approval.  After getting the approval give the purchase request to your business office.  The business office staff will facilitate the purchase.

If you have any questions about the purchasing process please contact your department’s business office.

Using a Payment Card

After submitting an approved purchase request, your business office may provide you with a departmental payment card to make the purchase.  All payment cards are checked out and in by the business office.  After you have purchased your item or service, please provide the receipt of purchase to your business office and immediately return the card.  If you are making an online purchase, do not save the card information with your site account. Texas sales tax may not be charged on these cards.

Reimbursements

All reimbursements are processed with an approved purchase request and the original receipt(s) for whatever is to be reimbursed. The college/department cannot reimburse individuals on tax spent on items. It is in your best interest to avoid purchasing items without using a college or department payment card.

Each department may have specific requirements for purchasing. Please review the tab for your department at the bottom of this page. 

The university has delegated all colleges and their departments the ability to expedite the purchasing of equipment, supplies, and other services that are less than $9,999.99 in value.  Purchase requests that are equal to or greater than $9,999.99 may require processing through the Department of Procurement Services.  Remember to allow extra processing time for all purchases over $9,999.99.

A purchase request is required for all purchases made for the college or its departments. Examples include: printing, catering, professional memberships, and office supplies.

Making a Purchase

Faculty and/or staff needing to make a purchase should submit a purchase request to their supervisor for approval.  After getting the approval give the purchase request to your business office.  The business office staff will facilitate the purchase.

If you have any questions about the purchasing process please contact your department’s business office.

Using a Payment Card

After submitting an approved purchase request, your business office may provide you with a departmental payment card to make the purchase.  All payment cards are checked out and in by the business office.  After you have purchased your item or service, please provide the receipt of purchase to your business office and immediately return the card.  If you are making an online purchase, do not save the card information with your site account. Texas sales tax may not be charged on these cards.

Reimbursements

All reimbursements are processed with an approved purchase request and the original receipt(s) for whatever is to be reimbursed. The college/department cannot reimburse individuals on tax spent on items. It is in your best interest to avoid purchasing items without using a college or department payment card.

Department Contact: 

Angela Welch
Academic Business Administrator II
704D Harrington Tower
979-845-0286
arwelch@tamu.edu
 
Kathy May
Business Administrator
704E Harrington Tower
979-845-8734
kathyma@tamu.edu

Submitting Purchase Requests

EPSY faculty and staff should submit purchase requests for supplies and/or equipment for general accounts to Angela Welch and requests for contract/grant accounts to Kathy May.

Department Contact: 

Kelly Freeman
Academic Business Administrator II
308 Harrington Office Building
979-845-8228
kelly-freeman@tamu.edu

Credit Card Requisition

Fill out the credit card requisition form before making any department-related purchases.

Please remember to include an itemized receipt when returning the card. No tax is allowed on the receipt. If tax is included, you are responsible for getting a new receipt.

No travel expenses or alcohol purchases are allowed on this card.

Shipping and Receiving

In the event that you need to ship something to the department, please use the department address:

Department of Teaching, Learning and Culture
College Of Education and Human Development
Texas A&M University
4232 TAMU
College Station, TX 77843-4232
Phone: 979.845.8384
Fax: 979.845.9663

Delivery Services

Airborne: 800.247.2676

FedEX: 800.463.3339

UPS: 800.742.5877

 

Department Contact: 

Marie Shelfer
Business Administrator I
511DA Harrington Office Building
979-845-2717
shelfer@tamu.edu

Susan Sassano
Business Associate III
510 Harington Office Building
979-862-3283
ssassano@tamu.edu

Rebecca Kubena
Business Coordinator II
509 Harrington Office Building
979-845-4078
rkubena@tamu.edu

 

Please contact the EAHR Business Office for help with any business office procedures.

Main

Each department may have specific requirements for purchasing. Please review the tab for your department at the bottom of this page. 

The university has delegated all colleges and their departments the ability to expedite the purchasing of equipment, supplies, and other services that are less than $9,999.99 in value.  Purchase requests that are equal to or greater than $9,999.99 may require processing through the Department of Procurement Services.  Remember to allow extra processing time for all purchases over $9,999.99.

A purchase request is required for all purchases made for the college or its departments. Examples include: printing, catering, professional memberships, and office supplies.

Making a Purchase

Faculty and/or staff needing to make a purchase should submit a purchase request to their supervisor for approval.  After getting the approval give the purchase request to your business office.  The business office staff will facilitate the purchase.

If you have any questions about the purchasing process please contact your department’s business office.

Using a Payment Card

After submitting an approved purchase request, your business office may provide you with a departmental payment card to make the purchase.  All payment cards are checked out and in by the business office.  After you have purchased your item or service, please provide the receipt of purchase to your business office and immediately return the card.  If you are making an online purchase, do not save the card information with your site account. Texas sales tax may not be charged on these cards.

Reimbursements

All reimbursements are processed with an approved purchase request and the original receipt(s) for whatever is to be reimbursed. The college/department cannot reimburse individuals on tax spent on items. It is in your best interest to avoid purchasing items without using a college or department payment card.

EPSY

Department Contact: 

Angela Welch
Academic Business Administrator II
704D Harrington Tower
979-845-0286
arwelch@tamu.edu
 
Kathy May
Business Administrator
704E Harrington Tower
979-845-8734
kathyma@tamu.edu

Submitting Purchase Requests

EPSY faculty and staff should submit purchase requests for supplies and/or equipment for general accounts to Angela Welch and requests for contract/grant accounts to Kathy May.

TLAC

Department Contact: 

Kelly Freeman
Academic Business Administrator II
308 Harrington Office Building
979-845-8228
kelly-freeman@tamu.edu

Credit Card Requisition

Fill out the credit card requisition form before making any department-related purchases.

Please remember to include an itemized receipt when returning the card. No tax is allowed on the receipt. If tax is included, you are responsible for getting a new receipt.

No travel expenses or alcohol purchases are allowed on this card.

Shipping and Receiving

In the event that you need to ship something to the department, please use the department address:

Department of Teaching, Learning and Culture
College Of Education and Human Development
Texas A&M University
4232 TAMU
College Station, TX 77843-4232
Phone: 979.845.8384
Fax: 979.845.9663

Delivery Services

Airborne: 800.247.2676

FedEX: 800.463.3339

UPS: 800.742.5877

 

HLKN

EAHR

Department Contact: 

Marie Shelfer
Business Administrator I
511DA Harrington Office Building
979-845-2717
shelfer@tamu.edu

Susan Sassano
Business Associate III
510 Harington Office Building
979-862-3283
ssassano@tamu.edu

Rebecca Kubena
Business Coordinator II
509 Harrington Office Building
979-845-4078
rkubena@tamu.edu

 

Please contact the EAHR Business Office for help with any business office procedures.