Forms & Resources
- Direct Deposit Form for Travel Reimbursements
- Research Foundation Travel Advance Form
- Research Foundation Travel Reimbursement Form
- Expense Report Worksheet
- Travel Reimbursement Form
- Traveler Procedures
- Approved Travel Purchases
- Texas Hotel Occupancy Tax Exemption Certificate
- University/Agency Travel Card Application and Agreement Form
All employees need to use the Concur system for business-related travel. To access this system, log in via SSO and click on Concur/eTravel. If you have not used Concur before you will need to set up your profile. It will also be helpful to complete the online tutorial to better learn how to use the system.
Before you can book your travel you must fill out the New Authorization form via Concur. This routes electronically to your supervisor for approval upon your submission. Once you have received approval you may use Concur to book the following items: airline tickets, hotel rooms, rental cars, and taxi services. If you have any questions about how to book any of these services please contact your departmental administrative office. There are times when it may be more cost effective to book items directly from the provider (i.e., hotel rooms at a conference rate). In this instance you should contact your departmental business office for the correct procedure.
Travel Expenses & Purchases
When it is time to travel, you should check out a travel card from your departmental business office. You should use this card for any and all travel-related purchases. Please keep all receipts for purchases made with the travel card. Concur provides an online Receipt Store application to make it easy for you to keep track of and submit your receipts.
Please contact your department administrative office for specific regarding international travel.